Scheduling & shifts
From one-off shifts to multi-site programs, schedule it all in Vome.
Build one-time or recurring shifts in bulk. Let volunteers self-schedule, request approval, or pre-assign them yourself. Custom scheduling policies handle capacity, cancellations, check-ins, and reservation limits.
vomevolunteer.com/schedule/march-2026
ORG SCHEDULE Week view
March 9 – 15 · Hospital companion program
Site: All · Recurring weekly
Mon 9
8:00 – 12:00
Morning floor companion
Tue 10
13:00 – 17:00
Afternoon companion
Wed 11
9:00 – 13:00
Family lounge greeter
Thu 12
10:00 – 14:00
Group reservation · McGill team
Fri 13
14:00 – 18:00
Pediatric ward visit
Open Full Pending
Trusted by 1000+ amazing organizations
1.25M+ shifts have been trusted to run on Vome.
From national events with thousands of volunteers showing up in a single day, to multi-site healthcare organizations coordinating 200+ volunteers daily, Vome scheduling makes it easy for both administrators and volunteers to keep pace.
Bulk shifts and reusable templates
Generate one-time or recurring shifts in a few clicks. Save any setup as a template and reuse it next season, no rebuilding from scratch.
Self-schedule, request, or admin-assign
Open shifts to instant booking for approved volunteers, require admin approval, or pre-assign in bulk from the schedule view.
Custom scheduling policies
Control everything, from restricting overlapping reservations to when volunteers can check in or cancel and whether waitlists are allowed. All handled per opportunity.
Group reservations and guests
Let one volunteer book on behalf of a team, family, or corporate group, and add guests to a reservation. Vome stores the lead, party size, and group on the shift.
Configure chatrooms or scheduled notifications
Enable per-shift chatrooms with attendees added automatically, or schedule email and push notifications to send before, during, or after shifts, with dynamic messaging across every shift.
Reporting out of the box
Pull shift activity by site, location, opportunity, or hours completed. Save custom views, filters, and shift tags. Permissions scope each admin to what they manage.
BUILD
Build and publish your schedule in a few clicks.
Generate recurring shifts in bulk, set capacity with min and max attendees, turn on waitlists, and decide who can see each shift. Restrict by tag, role, age, or site. Vome publishes the dates and keeps every change in sync.
- Save any shift setup as a template and reuse it for next season's program, no rebuilding from scratch
- Bulk-edit existing shifts: change capacity, times, spots, or coordinators across hundreds of shifts in a single action
- Organize with shift tags and saved locations so your schedule stays sortable, filterable, and scoped to each site
- Require a form, training, or background check before a volunteer can book, with recruitment and onboarding wired into the schedule
CREATE SHIFT Morning floor companion
Opportunity
Hospital companion program
When
Mon to Fri · 8:00 – 12:00
Repeat
Weekly until June 28, 2026
Capacity
Min 2 Max 6 Waitlist on
Booking
InstantRequest approvalAdmin-assign
Visible to
Tag: Healthcare · 18+ · Site: Mtl General
RESERVE
Volunteers reserve the way you want them to.
Approved volunteers can reserve instantly with auto-confirmation, or every reservation can be routed for admin approval. Group reservations let one volunteer reserve for a team or family. Reservation limits and cancellation windows are enforced automatically per scheduling policy.
- Vome flags reservation conflicts before they happen, with no double-bookings and no overlaps
- Mass-assign volunteers across many shifts in a single action, straight from the schedule view
- Mobile check-in from the volunteer app on arrival, or scan a shared QR kiosk at the door
- Waitlists auto-promote volunteers when a spot opens, with notifications fired automatically
VOLUNTEER APP Pick a shift · March 9 – 15
Hospital companion
- Mon · Mar 9 8:00 – 12:00
- Wed · Mar 11 9:00 – 13:00
- Fri · Mar 13 13:00 – 17:00
- Sat · Mar 14 10:00 – 14:00
- Sun · Mar 15 14:00 – 18:00
2 of 3 reservations used this week
COORDINATE
Coordinate every shift without chasing anyone.
Configure custom notification policies that fire dynamic messages before, during, and after every shift, by email, push, or in-app. Each shift can also get its own auto-generated chatroom with attendees added on reservation, so coordinators can drop last-minute updates to the whole crew. Volunteers sync to Google, Outlook, or Apple Calendar, and Vome fires reminders automatically.
- Mark absences and log hours directly from the shift view, with no separate tracker and no copy-paste
- Assign a coordinator to each shift so volunteers always know who to contact, and admins know who's accountable
- Custom notification policies: dynamic messages before, during, and after every shift, through the channel you choose
- Export the daily roster to PDF, Excel, or CSV with attendees, contact info, group rosters, and any custom fields
SHIFT CHATROOM Healthcare Intern Assistance
- Heads up team: enter through the south entrance tomorrow, the main lobby is closed for cleaning.
- Got it. Should I bring my ID badge from last month?
- Yes, please. Reminder: check in at the kiosk by 9:25 AM so we can start on time.
Auto reminder Vome will send a check-in reminder 30 min before the shift.
Message all 4 attendees…
See for yourself.
Start a 30-day free trial and schedule your first shift in minutes.
More than a calendar tool
Generic calendar tools show free time. Vome runs the actual scheduling: capacity, eligibility, group reservations, chatrooms, and renewals tied to the volunteer database.
Policies, not just slots
Capacity, cancellations, check-ins, and reservation limits live as configurable policies, applied per opportunity or globally. No spreadsheets.
Group reservations and check-in, native
One volunteer books for a team, family, or corporate group, with guests included. Each shift carries its own chatroom and check-in window. Volunteers scan a QR or check in from the mobile app, and hours log automatically.
Proven at scale
1.25M+ shifts scheduled across hospital systems, national events, and multi-site programs. Vome handles spikes and routine alike, on web and mobile.
Scheduling FAQs
Common questions about shifts, policies, group reservations, and reminders.
Still have questions? Talk to our team
Can I create recurring shifts in bulk?
Yes. Pick a date range, the days of the week, and the time window. Vome generates every shift in that range with the capacity and visibility rules you configured. You can edit any single shift afterward without breaking the recurring pattern.
How do scheduling policies work?
Policies control capacity, cancellation windows, check-in rules, and how many reservations a volunteer can hold at a time. Set a default policy for the org and override per opportunity. Vome enforces the rules at booking time and at check-in, so volunteers can't book past the limits.
Can volunteers book for a group?
Yes. Group reservations let one volunteer book on behalf of a team, family, or corporate group. Vome stores the group name, the lead, and the party size on the shift. The advanced Groups module ties group reservations back to dedicated groups for cleaner workflows and analytics.
How do shift chatrooms work?
Each shift can have an auto-generated chatroom. As volunteers reserve, they're added automatically. Coordinators message the whole group at once for last-minute updates. The chatroom is optional per shift, and access ends when the shift does.
Can I save a shift setup as a template?
Yes. Save any shift or recurring pattern as a template, including capacity, visibility rules, scheduling policy, and all. Reuse the template next season or for a similar program in one click, no rebuilding from scratch.
What kind of reporting comes built in?
Out-of-the-box reports for shift activity by site, location, opportunity, hours completed, and more. Save custom views and filters, attach shift tags, and scope each admin to what they manage with permissions. Export to PDF, Excel, or CSV anytime.
Scheduling features by plan
| Plans | Recruit | Pro | Enterprise | Ultimate |
|---|---|---|---|---|
| Fundamentals | ||||
| Max number of manageable users & profiles You can grow your volunteer base without worrying about paying more — we don't charge for volunteer records. | Unlimited | Unlimited | Unlimited | Unlimited |
| Max number of admin seats You can invite an unlimited number of admins to the portal. On paid plans you're charged per seat you activate. | Unlimited | Unlimited | Unlimited | Unlimited |
| Access on any device (iOS & Android apps, web & mobile browser) Our platform is accessible from any device. The Vome Volunteer mobile app on the App Store and Google Play is free to download for all users. | ||||
| Recruitment | ||||
| Custom-branded recruitment page Promote a volunteer recruitment page featuring volunteer opportunities and application forms. | ||||
| Feature volunteer opportunities Build volunteer opportunities structured by activity, role, or anything you want. | ||||
| Group opportunities by category Group your opportunities by location, program, event, department, or whatever works best for you. | ||||
| Access to opportunity dashboards View everything about your opportunity from a single page — applicants, shift requests, hour claims, analytics and more. | ||||
| Opportunity-specific application forms Customize application forms for your opportunities and events, including templates to reuse across opportunities. | Unlimited | Unlimited | Unlimited | Unlimited |
| Customize forms for recruitment, data collection & surveys Get access to a dynamic form-builder that allows you to collect any information you need from volunteers. | 1 form | Unlimited | Unlimited | Unlimited |
| Custom recruitment process Choose the volunteer recruitment workflow that works best for your organization. | ||||
| Generate direct landing page links to your page, forms, opportunities, programs, events, locations, etc. Dynamic shareable links open the mobile app if the person is already logged into the Vome Volunteer app. | ||||
| App & email notifications for new applicants Choose which admin users will receive app and/or email notifications when you receive new applicants. | ||||
| Onboarding | ||||
| Build onboarding sequences to manage your entire screening process Put volunteers through step-by-step onboarding processes to complete, with optional visibility for the volunteer. | 1 sequence | Unlimited | Unlimited | Unlimited |
| Manage interviews, orientation & training sessions for opportunities Put together a screening checklist to use across your opportunities to stay on track about who completed what. | ||||
| Sterling Volunteers background check integration Integrate background checks directly into volunteer sequences with automatic status updates and ongoing monitoring. | ||||
| SCORM Cloud E-Learning integration Add SCORM-compliant e-learning courses directly into volunteer sequences with automatic progress tracking. | ||||
| Manage submitted waivers Allow volunteers to submit signed forms and waivers as part of your screening process. | ||||
| Create and manage notes Create notes on volunteer profiles and specific components of their onboarding process. | ||||
| Onboarding status tracking Easily keep track of whether volunteers completed their screening requirements and if there are any expiration dates. | ||||
| Scheduling | ||||
| Generate one-time and recurring shifts Easily add available shifts on your calendar in a few clicks, with bulk creation for recurring time slots. | ||||
| Allow volunteers to self-schedule pre-determined shifts Volunteers who are eligible for your opportunities can directly reserve their spots to available shifts. | ||||
| Double the Donation corporate matching gifts integration Unlock corporate matching gifts during volunteer registration and shift reservations. | ||||
| Allow instant bookings for approved volunteers Choose to allow approved volunteers to instantly reserve spots to shifts or require them to submit a request first. | ||||
| Allow volunteers to create their own schedule Allow approved volunteers to create shifts based on their availabilities, which automatically populate your calendar. | ||||
| Create custom scheduling policies to manage check-ins, cancellations and more Control how many reservations volunteers can create, when they can check-in, and much more. | ||||
| Recurring schedule assignments Bulk-assign volunteers to shifts, log hours, and manage cancellations directly from your schedule view. | ||||
| Auto-generated shift chatrooms Streamline communication among attendees with auto-generated shift chatrooms for each shift. | ||||
| Export & print your schedule in PDF, Excel or .CSV format Export your calendar in various formats with customizable field visibility. | ||||
| Mobile app & email scheduling reminders Automate all sorts of scheduling notifications to keep volunteers and administrators in the loop. | ||||
| Hour tracking | ||||
| Receive hour claims Allow volunteers to submit hour claims for shifts they completed. Once approved, their hours are added to their profiles. | ||||
| QR-code attendance tracking Print and display a QR code to allow volunteers to scan via the mobile app to check-in/out of shifts and automate hour tracking. | ||||
| Tap-to-check-in (no scan needed) Let volunteers confirm a shift with a single tap in the Vome app, no QR scan required. Configurable per opportunity for programs that prefer a frictionless check-in. | ||||
| On-site Attendance Kiosk Customize unlimited on-site attendance kiosks to let volunteers self check-in/out from any device (tablet, computer, smartphone). | ||||
| GPS proximity validation Require volunteers to be within range of the site before they can check in from their phone. Set the radius per site or per shift to keep attendance honest. | ||||
| Auto check-in & check-out Skip check-in entirely. Vome can automatically log hours based on the shift's scheduled start and end times — ideal for programs that don't need to track attendance per shift. | ||||
| Custom attendance & claim settings Configure check-in methods, GPS rules, grace windows, and claim policies per opportunity so each program runs the way it needs to. | ||||
| Mass hour loggings Bulk log hours for volunteers in a few clicks, keeping accurate date/time records without manual work. | ||||
| Hours reports Easily generate reservation and hours reports with integrated analytics. | ||||
| Data & reports | ||||
| Access volunteer profiles View everything you need about a volunteer from a single view — contacts, opportunities, shifts, notes and more. | Basic | |||
| Import volunteer profiles Add up to 10,000 volunteer contacts from Excel per import with batch assignment of tags, opportunities, and shifts. | ||||
| Import custom field data Import and map data into any custom field in your database via Excel or .CSV. | ||||
| Offline profile management Create offline profiles for volunteers who will not claim their profile on Vome — ideal for seniors or non-digital participants. | ||||
| Unlimited custom database fields Field types include text, number, date, time, single and multi-select, email, URL, address, attachment, boolean, and unique ID. | ||||
| Profile tags Group volunteers in your database by anything you want — great for bulk actions like emails or shift assignments. | ||||
| Advanced group management Unlock the Groups module to associate group reservations to dedicated groups for cleaner workflows and analytics. | ||||
| Filtering, sorting & exporting Use filters and sorting to get the data you need quickly, plus export everything to Excel at any time. | ||||
| Saved custom views Save any combination of filters, sort order, and visible columns as a named view. Each admin can keep their own and share with the team. | ||||
| Custom-formula filters Combine field conditions for advanced segments — for example, active volunteers with over 50 hours and a specific tag. | ||||
| Bulk actions from any view Assign tags, sequences, shifts, opportunities, languages, or skills; bulk-update custom fields; broadcast emails; merge duplicate profiles — all from selected rows. | ||||
| Google Sheets ↔ Vome Database integration Sync your Vome database with a Google Sheet to automatically keep a backup or perform additional operations on your data. | ||||
| Access instant reports Instantly generate different types of reports about attendees, hours, volunteers, shifts and more. | ||||
| Access instant analytics dashboards Integrated analytics dashboards show you key metrics about your volunteers and activity to detail performance. | ||||
| Communications | ||||
| Individual & bulk emailing Send targeted emails to specific contact lists or one-off emails to individuals directly from Vome. | Basic | |||
| Integrate your email domain using Google or Microsoft Send more personalized emails on Vome from your own mailbox using our integrations with Google and Microsoft. | ||||
| Email templates & shared template folders Build a library of reusable email templates and folder them so every coordinator pulls from the same shared library. | ||||
| Dynamic variable placeholders Personalize email subjects and bodies with dynamic placeholders like first name, role, site, shift name, shift time, and any custom field. | ||||
| Private chats Use Vome's integrated instant messaging feature to message volunteers directly from the platform. | ||||
| Custom group chats Build custom group chats with volunteers and other administrators to simplify coordination. | ||||
| Rich media in chats (images, video, audio, docs, links) Send and receive images, video, voice notes, documents, and links inside any chat without leaving Vome. | ||||
| Auto-generated chatrooms Choose to use auto-generated chatrooms for your opportunities or shifts with automatic participant management. | ||||
| Assign or share a shift inside chat Assign a shift to a volunteer or share a shift link directly inside a private or group chat, without switching to the schedule. | ||||
| Shared outbox & email sharing policy Audit every email sent from Vome (one-off, bulk, shift-notification, birthday) in a shared outbox; control admin visibility with the email sharing policy. | ||||
| Shift notification policies Build reusable policies with pre-shift reminders, change alerts, and post-shift follow-ups (with optional survey link); attach to one shift or to a shift generator. | ||||
| Birthday notifications Send automatic birthday wishes to volunteers and/or alerts to admins, with site-level recipient rules and template-based content. | ||||
| Hand-off notifications Notify coordinators and watchers whenever a profile is assigned (manually or automatically) to a site, sequence, opportunity, or shift they own. | ||||
| Recognition | ||||
| Vome Achievements (Bronze → Platinum) A platform-wide four-tier badge ladder fueled by Vome Points. Every volunteer earns these by completing platform challenges, on every plan including Recruit. | ||||
| Custom awards (rule-based & manual) Design your own awards with custom name, icon, and description. Pick an auto rule on hours or shifts (any window), or send manually to one volunteer or a hand-picked group with a personal note. | ||||
| Award notifications & watcher admins When an award fires, Vome emails the volunteer at a time and timezone you choose, using your template, sender, and signature. Watcher admins get notified too, with personalized variables per recipient. | ||||
| Advanced eligibility scoping Restrict any award by tag, opportunity, site, finished onboarding sequence, active database status, or age range. Volunteers outside scope never see it in catalog or progress. | ||||
| Advanced | ||||
| Custom admin roles & permissions Restrict administrative access by assigning admin roles with custom permission sets. | ||||
| Two-Factor Authentication (2FA) Protect your account with Two-Factor Authentication. Add a secure phone number and enter a code upon each login attempt. | ||||
| Built-in KPI & metric dashboards Access integrated analytics dashboards and reports to gain a deeper understanding of your operation. | Basic | Advanced | Advanced | |
| Multi-site segmentation Setup your portal to better manage multiple sites under a single account. | ||||
| Map form fields to database fields Map any question or attachment field on a form to a database field to centralize your data. | ||||
| Sterling Volunteers integration Trigger background checks from an onboarding step. Results land on the volunteer profile. | ||||
| Verified First integration Alternative native background-check provider. Same in-flow trigger, results back on the profile. | ||||
| Double the Donation matching gifts Surface employer matching gifts on every hour claim. Match status visible on the volunteer profile and in reports. | ||||
| Google Sheets two-way sync Mirror your Vome database to a live Google Sheet for downstream reporting and BI tools. Updates flow both ways. | ||||
| Send emails from your own domain Connect Google Workspace or Microsoft 365 so confirmations, reminders, and sequence emails send from your address with proper SPF and DKIM. | ||||
| API integration & custom webhooks Access a developer dashboard to create integrations with Vome using APIs or custom webhooks. | ||||
| Automations with Zapier & Power Automate Choose from thousands of custom automations using our integrations with Zapier and Microsoft Power Automate. | ||||
| Native integration with Salesforce Access an installable Vome package on Salesforce to achieve a native integration. | ||||
| SAML & Azure SSO for admins Ensure you're compliant by provisioning admin users and enforcing SSO for their accounts. | ||||
| Customer success | ||||
| FAQ & Knowledge base Access many articles for quick answers to frequently asked questions. | ||||
| Email support Personalized customer support with guaranteed quick response times. | Basic | Standard | Priority | Priority |
| Technical support We offer base tech support when you come across a technical issue that needs to be resolved by a developer. | ||||
| Onboarding sessions One-hour calls with a platform specialist to get you fully set up on Vome. Unlocked as a one-time benefit upon upgrading. | 1 | 1 | 5 | Unlimited * |
| Account review sessions Check-ins with a Vome specialist to go through new features, improvements, or any questions your team has. Unlocked as a one-time benefit upon upgrading. | 1 | 4 | Unlimited * | |
| Dedicated account management Gain access to a dedicated Vome expert to help you optimize your portal and share best practices for managing volunteers at scale. | ||||
| New Admin & Transition Onboarding When your team brings on a new admin or transitions coordinators, we provide a complimentary onboarding session for a smooth handoff. | ||||
| Tech & operational consulting Get access to Vome's software engineers and onboarding experts to help you strategize your tech setup. | ||||
* Onboarding sessions & account review sessions: maximum of 2 hours per week
Ready to see it in action, or want a walk-through with our team?
Sign up for free or schedule a demo to see why thousands of volunteer managers and coordinators are choosing Vome.