We need 200 people for one weekend.
Sign-ups come in by email and a shared spreadsheet, and someone builds the schedule by hand the week before.
Festivals and events
Volunteer management for festivals and events
One sign-up form with the shift calendar built in, a chat for every crew, and check-in at the gate.
Trusted by 1500+ amazing organizations
Sound familiar?
What we hear from volunteer coordinators before they switch to Vome.
Day-of changes go out by reply-all.
A gate moves or a stage runs late, and half the crew never sees the email.
Every year we start recruiting from scratch.
Last year's volunteers are in an old spreadsheet nobody can find.
RECRUIT
Sign up and pick shifts in one step
Your sign-up form has the shift calendar built in, so people choose their shifts while they register. Waivers and T-shirt sizes come in the same form. See how it works →
- Shift calendar embedded in the sign-up form
- Questions that show or hide based on earlier answers
- E-signed waivers
- Last year's volunteers emailed in a few clicks
vomevolunteer.com/forms/festival-2026
FORM BUILDER
Festival volunteer sign-up · 2026
Which crews interest you?
Gate and wristbands Shuttle drivers Green team
If 'Shuttle drivers' is selected
Upload a valid driver's license
PDF, JPG, PNG · up to 10MB
I agree to the volunteer code of conduct
Signed
+ Add question
COMMUNICATE
A chat for every crew, made for you
Every shift gets its own chat, and people are added when they book. Day-of changes reach the right crew in seconds. See how it works →
- Chat per shift and crew, created automatically
- Members added and removed as they book
- Reminders before every shift
- Works on the web and in the Vome app
SHIFT CHATROOM Gate crew · Saturday
- Heads up crew: Gate B opens at 11 instead of 10, the stage load-in ran late.
- Got it. Do we pick up wristbands at the volunteer tent?
- Yes. Reminder: scan the QR code at the tent when you arrive.
Auto reminder Vome will send a check-in reminder 30 min before the shift.
Message all 4 attendees…
TRACK
Check-in at the gate, no clipboard
Volunteers scan a QR code when they arrive, or tap in the app with their location checked. You see who's on site, and hours are logged as they go. See how it works →
- QR check-in at the volunteer tent
- Location-checked tap in the app
- Hours logged for a whole group at once
- Totals ready for sponsors and next year's plan
MOBILE CHECK-IN Vome on iPhone
Scan to check in
Gate crew · Sat 7:00
QR detected
Within 50 m of the volunteer tent
Tap to confirm
Auto check-out at 15:00 if you forget
Report more than hours
After each shift, volunteers answer a short form you design. The numbers add up on your dashboard for your board, funders and annual report.
- Shifts filled
- Volunteer hours
- Returning volunteers
- Crews staffed
- Attendees helped
From sign-up to the gates opening
- 01
Recruit
One form where people register and pick their shifts.
- 02
Fill
Waitlists and callouts close the gaps.
- 03
Brief
Each crew's chat carries the day-of updates.
- 04
Check in
QR at the gate, hours logged automatically.
Questions festivals and events ask us
Straight answers about how Vome works for programs like yours.
Still have questions? Talk to our team
Can volunteers pick their shifts when they sign up?
Yes. Embed the shift calendar in your sign-up form and people choose their shifts while they register.
How do day-of changes reach people?
Every shift has its own chat with everyone booked on it, so one message reaches the whole crew on the web and in the app.
Can clubs and companies sign up as a group?
Yes. The group leader reserves for their party, and you set the size limit and whether each guest signs a waiver.
Do we start from scratch next year?
No. Everyone stays in your volunteer database with their history, so you can invite last year's crew back before you open sign-ups to the public.
Several festivals or sites in one season? Give each its own site and coordinators, with central reporting, on Enterprise.
Compare plansRun things a little differently?Vome molds to how your organization is structured and run: your sites, your roles, your forms, your steps.
Tell us about yoursReady to see it in action, or want a walk-through with our team?
Sign up for free or schedule a demo to see why thousands of volunteer managers and coordinators are choosing Vome.