Each branch keeps its own list of volunteers.
Nobody at library services can see who volunteers where, or how many hours the system received.
Libraries
Volunteer management for libraries
Literacy tutors, homework helpers and teen volunteers, scheduled across every branch, with hours approved for school.
Trusted by 1500+ amazing organizations
Sound familiar?
What we hear from volunteer coordinators before they switch to Vome.
Teens need their hours signed for school.
Staff sign paper forms one at a time, and nobody can confirm the total later.
The book sale needs forty people for one weekend.
Sign-ups happen on a sheet at the desk, and the Sunday shifts always come up short.
ORGANIZE
Every branch independent, one system view
Give each branch its own site with its own coordinator. They see only their volunteers, and library services sees and reports on everything. See how it works →
- A site per branch, with its own coordinator
- One volunteer database for the whole system
- A public recruitment page per branch
- Reports by branch or all together
CUSTOM VIEWS Saved views
Active view Teen volunteers · hours to approve
Applied filters
- Site is East branch
- Age is under 18
- Status is Active
Sorted by hours to approve · descending
7 volunteers match
TRACK
Teen hours without the paper
Teens log their hours from their own account. Staff approve them in a few clicks, and every teen's total is always current to show their school. See how it works →
- Hours submitted by volunteers, approved by staff
- Kiosk check-in at the circulation desk
- A running total for every volunteer
- Exports when a school asks
HOUR CLAIMS Pending review · 4 Sort by Newest
- 3.5 hLéa BouchardHomework help · Apr 22
- 2 h ApprovedMarcus DialloBook sale setup · Apr 22
- 5 hAïsha KhanOff-platform · Apr 21
Logged to profile
SCHEDULE
Friends of the Library book sales and events, fully staffed
Volunteers book the shifts they want, the waitlist covers cancellations, and reminders go out before every shift. See how it works →
- Self-booking for book sales, events and programs
- Shift series for weekly tutoring
- Waitlists and automatic replacement
- Reminders by email and in the app
VOLUNTEER APP Pick a shift · March 9 – 15
Friends book sale
- Mon · Mar 9 8:00 – 12:00
- Wed · Mar 11 9:00 – 13:00
- Fri · Mar 13 13:00 – 17:00
- Sat · Mar 14 10:00 – 14:00
- Sun · Mar 15 14:00 – 18:00
2 of 3 reservations used this week
Report more than hours
After each shift, volunteers answer a short form you design. The numbers add up on your dashboard for your board, funders and annual report.
- Tutoring sessions
- Books sorted
- Students helped
- Conversation circles held
- Book sale shifts filled
From sign-up to the first shift
- 01
Apply
One application form for every branch, on your own recruitment page.
- 02
Screen
Tutors working with children complete their check and training first.
- 03
Schedule
Weekly tutoring series, or self-booking for sales and events.
- 04
Approve
Staff approve hours, and totals are ready for schools and reports.
Questions libraries ask us
Straight answers about how Vome works for programs like yours.
Still have questions? Talk to our team
Can each branch manage its own volunteers?
Yes. Each branch gets its own site with its own coordinator, and library services reports across all of them. Multiple sites are available on the Enterprise plan and up.
Can teens get their hours approved for school?
Yes. Teens log their hours (for example toward Ontario's 40 community involvement hours), staff approve them, and each teen's approved total is always current. You can export it whenever a school asks.
Can tutors who work with children be screened?
Yes. An onboarding sequence collects their check, references and training before they're scheduled, with reminders before anything expires.
Do volunteers need an app?
No. They can book on the web or in the Vome app, and check in at a kiosk at the desk without a phone.
A library system with many branches? Give each its own site and coordinator, with central reporting, on Enterprise.
Compare plansRun things a little differently?Vome molds to how your organization is structured and run: your sites, your roles, your forms, your steps.
Tell us about yoursReady to see it in action, or want a walk-through with our team?
Sign up for free or schedule a demo to see why thousands of volunteer managers and coordinators are choosing Vome.